Tips for Making Your Fundraiser Accessible and Inclusive
Corporate fundraisers strengthen workplace culture and deepen community impact. But when events overlook accessibility or inclusion, they can unintentionally exclude employees, clients, or community partners. Make sure your fundraiser is accessible and inclusive to make the event fun and successful for everyone.
Choose an Accessible Venue
Accessibility begins with the venue. Before confirming your space, ensure the location can comfortably support all attendees.
Practical venue considerations include:
Step-free entrances, ramps, and elevator access.
Accessible parking and proximity to public transportation.
Wide doorways and flexible seating layouts for mobility devices.
Accessible restrooms.
Clear, high-contrast signage and appropriate lighting.
Communicate Expectations Clearly
Unclear expectations can create unnecessary stress around workplace events. When employees don’t know what to expect, they may feel hesitant about participating. Clear, upfront communication helps remove that uncertainty and builds trust.
Specify the dress code, expected costs, and overall time commitment. Employees should also know what accessibility accommodations will be available. Additionally, make it clear whether family members can attend. Sharing this information early gives people time to plan.
Offer Flexible Participation Models
Not all employees thrive in high-energy, large-group settings. You can make your fundraiser more accessible and inclusive by offering hybrid and staggered participation formats. This variation is more engaging for people with different personality types, work schedules, and physical needs.
Options may include:
Virtual auctions or raffles.
Team-based challenges rather than individual competitions.
Family-inclusive time windows.
Remote participation pathways.
If you’re incorporating themed entertainment, frame it around connection rather than competition. For instance, guests love casino-themed fundraisers, and you can offer a variety of games as playful, social activities rather than high-stakes experiences.
Tune Into Your Organizational Values
Inclusive fundraisers should align with your organization’s stated values and current business priorities. When events reflect what leadership already emphasizes, they feel authentic rather than performative.
If employee well-being is a priority, avoid scheduling events after long workdays. If financial wellness is part of your HR strategy, keep ticket costs reasonable. A cross-functional planning team, including HR, operations, and leadership, can improve the planning process.
Fundraisers should energize your workforce, not create unintended barriers. By prioritizing accessibility, communicating clearly, and following your company values, you can create an enjoyable experience. The more satisfying the fundraiser activity, the more likely you are to meet your financial goals. Use these tips to inspire connection and generosity.
